Hospital Advisory Committee (HAC)

Goals

• Monitor the achievement of agreed throughput and financial performance of TDH provider functions.
• Oversee and guide the refinement of services to meet changing needs.
• Oversee the achievement of accreditation for the organisation.

Membership

Board Representatives Barbara Clarke(Chair) Atareta Poananga Craig Bauld Ingrid Collins (ex officio)

Community Members Kath Kitchen Martin Christensen Mike Torrie Molly Para(TWON)

Terms of Reference

1. Committee Purpose

The Hospital Advisory Committee has a key governance role to:
(a) Oversee the key financial, clinical and operational performance of the hospitals (and related services) of the DHB; and
(b) Assess strategic issues relating to the provision of hospital services by or through the DHB; and
(c) Give the Board advice and recommendations on that oversight and that assessment of the strategic development of the services.

Other Functions of Advisory Committees
The Committees may be given other functions by Order in Council. In addition to the functions specified above, a committee has such functions as are specified as functions of the committee, or of committees of the class to which the committee belongs, by the Governor-General by Order in Council on the recommendation of the Minister. Before making a recommendation for this purpose, the Minister must consult with such persons as the Minister considers appropriate.

2. Membership

The membership of the committee will include board members and appointed members of the public.

3. Meeting Focus and Frequency

The focus of the meetings will be

• assessment of the significant trends and events in terms of the financial, clinical and operational performance of the hospital and related services of the DHB and
• consideration of the strategic development of these services.

The committee will use a range of approaches to form a view of the performance trends and strategic development of these services, including:

• review of regular reports from the key service managers, analysing the performance of the service each quarter against the performance objectives set out in the annual plan and other relevant accountability documents.
• review of full financial reports and budgets
• review of funding and planning reports
• in depth consideration of specific services
• discussions with the Group managers
• visits to the services
• participation in relevant workshops

The Committee will meet monthly, except January.

The focus of each meeting will vary slightly in terms of the timing in terms of the timing in the District annual and strategic planning process. The Committee will develop a schedule of expected reports and meeting focus on an annual basis.

A joint annual planning workshop to develop advice on key priorities for the DHB as part of the DAP planning process for the following year will occur with other committees and the Board.

4. Reporting

The Committee will receive six monthly reports from the service General Managers focusing on:

• Significant trends and developments in terms of the performance of the service financially, clinically and operationally
• Issues and opportunities in terms of quality of services, and
• Risk management issues
• Financial performance of the service and budgets and the recasting of the budgets

The Committee will receive monthly update reports on significant exceptions to planned performance of the service or any significant events or performance issues.

The committee will receive any reports or advice provided to the Board or CPHAC on hospital or related services.

The Committee may commission reports on specific significant issues or opportunities in relation to hospital or related services.

5. Public participation

The Committee will be open to the public. Each meeting may have elements of the meeting that are open to public and elements of the meeting that are not open to the public. This approach will facilitate open and frank advice to and discussion with the committee on the performance and development of the service.

6. Member development

Annually members will consider their development needs in terms of providing informed governance of the performance of the hospital and related services.

Submissions to Advisory Committee Meetings
People wishing to make an application to make a submissions or deputation at advisory committee meetings should notify the Committee secretary at least 10 working days before the meeting.

Submissions may be sent to:

Board & Advisory Committee Secretary
Tairawhiti District Health
Private Bag 7001
Gisborne
Telephone: 06 869 0500 x8093
E-mail: