Board Quality Committee
Members
Hemi Hikawai (chair)
Atareta Poananga
Barbara Clarke
Pene Brown
Brian Wilson
Terms of Reference
Constitution
The Quality Committee shall be a committee of the Board established by the Board.
Function
The objective of the committee is to assist the Board in discharging its responsibilities relative to Quality and Risk Management across all the functions of the Board.
Membership
Members of the Committee shall comprise members of the Board appointed by the Board.
The number of members of the committee shall be not less than three nor more than six. The Chief Executive shall not be a member of the committee.
The Board shall appoint a Chairperson from the members of the committee.
All Board members shall be entitled to attend meetings of the committee.
Reasonable notice of meetings and the business to be conducted shall be given to the members of the committee, all other members of the Board, the Chief Executive, Clinical Board and Senior Management staff.
Meeting Schedule:
Meetings shall be held not less than four times a year having regard to the organisation's reporting and audit cycle. Any member of the committee or the Chief Executive may request a meeting at any time if they consider it necessary.
Minutes of all meetings shall be kept.
Quorum:
Three.
The committee may have in attendance such members of management including the Chief Executive and such other persons including external/internal auditors, as it considers necessary to provide appropriate information and explanations.
Specific Functions
The responsibilities of the committee are as follows:
- liaison with internal and external auditors;
- review of annual Quality and Risk Management Plan;
- assessment of the performance against the plan;
- review of quality audit findings;
- review of the effectiveness of quality and risk policies;
- oversight of compliance with statutory responsibilities relating to quality and risk management;
- ensuring that recommendations highlighted in internal and external reports are actioned by management;
- monitoring of corporate risk assessment; and
- supervision of special investigations when requested by the Board.
Authority
The Committee is authorised by the Board to investigate any activity within its terms of reference. It is authorised to seek any information it requires from any employee and all employees will be directed to cooperate with any request made by the Committee.
Review
The Committee shall undertake an annual self review of its objectives and responsibilities.
Reporting
The Committee shall maintain direct lines of communication with the Chief Executive, the Clinical Board and with management generally.
After each Committee meeting the Chairperson shall report the Committee's findings and recommendations to the Board.
The minutes of all Committee meetings shall be circulated to members of the Board and the Chief Executive for distribution to relevant staff/Committees.
The Chairperson shall present an Annual Report to the Board summarising the Committee's activities during the year and any related significant results and findings.
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